Buildings Operations Manager
Who are we?
CodeBase is a tech ecosystem support organisation and startup incubator that helps people build better tech startups. We help people build and grow better tech startups through community, education, and workspace.
CodeBase has created and delivers startup programmes for a number of organisations including the Scottish Government, the UK Government, Local Authorities and large corporations. We promote and facilitate collaboration in tech innovation by working with startups, scaleups, corporates, governments, academia, investors and the third sector. CodeBase also delivers scaleup and corporate programmes across industry verticals such as law, health and energy, which connect and educate corporates, startups and scaleups.
CodeBase has offices in Edinburgh, Glasgow, Stirling, Aberdeen, Dundee, Inverness, and Dumfries
CodeBase offers flexible workspace (hotdesking, coworking and office space), delivers expert accelerator and mentorship programmes, hosts a peer-led community for people in the startup ecosystem to meet and connect with each other, and delivers a wide range of collaborative industry-startup bridge programmes.
What are we looking for?
We are looking for someone who is friendly and welcoming and able to juggle a fast changing task list and knows how to prioritise on the fly. It would benefit someone who is happy getting stuck in when required but is confident delegating tasks to others in the team or to contractors as required. You should have experience in managing facilities/buildings operations in a customer facing environment, a strong understanding of health & safety regulations; as well as the ability to build strong working relationships with colleagues, contractors, and our community.
What will you be doing?
Context - Our Edinburgh site is our primary hub that covers about 44,000 square feet. We have to work with the building management of our landlord who manages the communal areas. The majority of your time will be spent here with only the occasional trip to Stirling expected. The Stirling hub is smaller and owned by Stirling Council who are responsible for a number of traditional building management functions, including most repairs; however there will be a degree of stakeholder management required with the council.
- Running building operations across Edinburgh and Stirling
- Manage suppliers, maintenance and H&S compliance
- Line managing the Reception Team (2 in Edinburgh and 1 in Stirling) and ensuring coverage through rota planning (other team members can help fill gaps on occasion if required)
- Planning preventative maintenance; overseeing contractors
- Managing building budgets and contracts with support from others in the Operations team.
- Supporting community engagement and space utilisation through tours and presenting a welcoming environment.
What do we need from you?
- Facilities/building management experience
- Knowledge of relevant health and safety regulations
- Experience in a customer facing role
- Experience managing contractors
- A calm, organised and customer-focused disposition
- Ability to work effectively under pressure
Please also tell us if you have:
- Any relevant qualifications for the role.
- An interest or experience in place-based community building
- Line management experience
What will you get?
- Circa £45k per annum
- 28.5 days holiday + 2 weeks off over Christmas and New Year
- 10% employer pension contribution on Qualifying Earnings
- 12 weeks maternity or paternity leave at full pay
- Bupa private medical and dental insurance
- Income protection insurance, death in service insurance, and critical illness insurance
About the job
Work Days: This role is 35 hours a week over 5 days, 9am - 5pm. While the majority of our company works a 4 day week, we have identified that this role is required for 5 days due to the hub opening times. Please note that this role will require out of hours working from time to time for which you will receive time off in lieu.
Location: Edinburgh - 37a Castle Terrace
Start Date: January 2026
Contract: Permanent
How do you apply?
We strongly believe that diversity is a tremendous asset in every part of life and that no one should be held back by their background or culture. It is our responsibility to ensure that our team and our community reflects this by being diverse, inclusive, equal and fair. If this resonates with you, then we want to hear from you.
The Process
We hire by posting a job description on our website and other online job boards, asking applicants to complete an application form with specific role related questions and to submit a tailored CV. When we shortlist we give people a chance and overlook less than perfect academic performance or gaps on CVs as we know that structural inequalities, mental health challenges and family considerations can be unfairly held against people. We conduct a panel interview as part of our interview process. We then start a 3–6 month probationary period where we encourage open communication to ensure that we do everything we can to set you up to succeed in the role.
Key Dates and Links
The closing date for this role is Monday 8th December at 9am with interviews scheduled for the week commencing 15th December. To apply for the role please download and complete the application form and return to jobs@thisiscodebase.com along with a CV. You can also optionally complete the Equal Opportunity and Diversity Monitoring Form via the link below. If you would like to submit your application in an alternative format please get in touch by emailing jobs@thisiscodebase.com.
Download the Application Form
Please select your preferred format. Please don't include any identifying information (name, photos, links) anywhere in your application form.
Equal Opportunity and Diversity Monitoring Form - Google Form
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